Invoices Add-on: Chauffeur Taxi Booking System

✅ Product Description

Turn every booking into a clean, compliant invoice automatically. The Invoices Add-on for Chauffeur Taxi Booking System plugs into your existing chauffeur/taxi booking flow and generates branded PDF invoices with correct fares, extras, surcharges, taxes, coupons, deposits, tips, and adjustments—ready to email or download. This edition is built for real operators and agencies: use on unlimited sites, pay once, get all features included, and stay synchronized with the original release so your paperwork keeps pace with your business.

Requires: Chauffeur Taxi Booking System for WordPress (base plugin).
Works with the base plugin’s bookings, routes, hourly/point-to-point rides, and return trips.

What it Does (in practice)

• Auto-generate invoices on events you choose (on booking, on payment, on status change, on completion).

• Branded PDFs with logo, colors, header/footer notes, terms, and signature/stamp blocks.

• Accurate line items: base fare, distance/time, wait time, extras, surcharges (night/airport/holiday), tolls, tips, coupons/discounts, deposits, taxes.

• Sequential numbering with prefixes/suffixes and smart tokens (e.g., INV-{YY}-{LOC}-{####}).

• Multi-tax support (VAT/GST, regional rates, inclusive/exclusive, per-line or order-level).

• Multi-currency display with base currency accounting.

• Email delivery to rider + admin with configurable templates; resend, attach, or link.

• Customer access: download invoices from booking confirmation pages or emails.

• Staff tools: issue credit notes and corrected invoices for refunds/changes.

• Exports: bulk PDF, CSV summary for bookkeeping, and month/quarter archives.

• Compliance fields: company details, registered address, VAT/Tax ID, invoice/payment terms.

Why it’s useful for operators

• Less manual work: invoices generate and send themselves.

• Better cashflow: pair invoices with payment links or mark paid on cash/bank.

• Fewer disputes: transparent line items (distance, wait time, extras) and clear taxes.

• Clean books: predictable numbering, exports, and audit history.

✅ Key Features

• Unlimited-site usage with all features included

• Updates synchronized with the original release

• Event-based automation (booking/paid/completed/cancelled)

• Custom templates (logo, brand colors, notes, terms, QR/payment link)

• Sequential numbering with per-year/per-location resets

• Taxes & fees (multiple rates, inclusive/exclusive, rounding rules)

• Deposits, tips, coupons correctly reflected

• Credit notes / cancellations & partial refunds

• Email & PDF handling (attach, link, resend)

• Bulk export (PDF packs, CSV for accounting)

• Translation & RTL ready; compatible with multi-language setups

• Role permissions for finance/admin staff

What’s Included

• Add-on plugin files ready to install

• Invoice template editor (branding, fields, and layout)

• Email templates for invoice send/resend/overdue reminders

• Numbering scheme & tax configuration panels

• Export tools (CSV, bulk PDF) and basic audit logs

• Safe-update notes and a configuration checklist

Quick Start (10 Minutes)

1. Install & activate the Invoices Add-on (with the base Chauffeur plugin active).

2. Open Invoices → Settings and set business info (name, address, tax ID).

3. Configure numbering (INV-{YYYY}-{####}) and tax rules (rates, inclusive/exclusive).

4. Brand the PDF template (logo, colors, footer notes, terms).

5. Choose automation triggers (e.g., generate + email when booking is paid).

6. Map line-item sources (wait time, extras, surcharges, deposits, tips).

7. (Optional) Add a payment link/QR in the invoice footer.

8. Test: create a booking, mark paid, verify email + PDF, and export a CSV.

9. Enable customer download links on confirmation pages/emails.

10. Go live and review monthly exports with your accountant.

Page & Document Blueprints (Copy-Ready)

Invoice PDF
Header (logo + company details) → Invoice meta (number, date, due) → Bill To (rider) → Ride details (pickup, drop, date/time, driver/vehicle) → Line items (base fare, distance, wait time, extras, surcharges, tip, deposit, discounts) → Subtotal → Taxes → Total → Notes/Terms → QR or payment link.

Credit Note
Reference invoice → negative line items → reason → totals → signature.

Email: Invoice Issued
Subject: Your invoice {INV} for ride on {DATE} → copy with total due, due date, and download link/attachment.

Operational Tips

• Numbering discipline: reset yearly or per location; lock sequences to avoid gaps.

• Taxes: verify inclusive vs. exclusive by region; document rules on the invoice.

• Disputes: keep route/time evidence in the booking; mirror wait-time math on the invoice.

• Automation: send invoice on payment for prepaid, on completion for post-paid corporate.

• Exports: schedule month-end CSV/PDF archive; share with accounting on a read-only drive.

Frequently Asked Questions

Q1: Does this work without the base Chauffeur plugin?
No—this add-on extends Chauffeur Taxi Booking System for WordPress and uses its bookings and pricing.

Q2: Can I customize the invoice layout?
Yes—logo, colors, fields, notes, and optional QR/payment link; add/remove columns and tax display.

Q3: How are numbers assigned?
Sequentially, with customizable prefixes/suffixes and optional yearly/location resets.

Q4: Do you support multiple tax rates and deposits?
Yes—stack rates, choose inclusive/exclusive, and show deposits/tips/coupons clearly.

Q5: Can riders download invoices later?
Yes—from confirmation emails and (optionally) a booking lookup page.

Q6: Refunds and changes?
Issue credit notes (partial or full) and send updated documents to riders.

Q7: Multilingual/RTL?
Fully translation-ready and RTL-aware for Arabic/Hebrew layouts.

Q8: How do updates work?
Updates are synchronized with the original release. Test on staging, then deploy.

Plain-English Usage Model

• Install on unlimited domains (including staging).

• One-time purchase—no recurring unlocks.

• Feature-complete parity with the original listing.

• Updates in step with upstream improvements and fixes.

Invoices Add-on: Chauffeur Taxi Booking System turns bookings into professional paperwork automatically—branded PDFs, correct totals, clean numbering, and painless exports—so you can focus on rides, not receipts.